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The Only Rental Equipment Management Software You Need

Built for Rental-Driven Operations

Our rental solution simplifies how you manage equipment across locations, teams, and job sites. Know where your equipment is, what condition it’s in, and when it needs service - without all the guesswork.

Equipment management on construction site

Stay in Control of Your Assets

Centralize equipment data across your entire fleet. Get a live overview of:

Availability Tracking

On-rent vs available inventory at a glance for better decision making.

Maintenance Logs

Complete service and inspection history for every piece of equipment.

Condition Monitoring

Status and usage tracking by asset to prevent unexpected downtime.

Asset Filters

Sort by category, site, or job to quickly find what you need.

Track Equipment Usage in Real Time

  • Track operating hours or mileage with precision

  • Monitor meter readings automatically

  • Identify underused machines for better allocation

  • Plan asset rotations to maximize equipment life

Equipment usage dashboard showing utilization metrics
Maintenance scheduling dashboard interface

Schedule Maintenance That Never Misses

  • Set service plans by usage or time intervals

  • Assign to internal teams or vendors with ease

  • Receive automated due/overdue alerts

  • Log every action against the asset for complete history

Conduct & Log Inspections Digitally

Every rental starts and ends with an inspection. PREXA365 makes it easy to:

Digital inspection interface

Digital Inspection Templates

  • Use custom inspection templates

  • Customize fields for different equipment types

Mobile inspection app

Mobile Documentation

  • Add photos, damage notes, signatures

  • Document condition in the field

Instant Action Triggers

  • Trigger repair tasks instantly

  • Automatically notify maintenance teams

  • Create work orders from inspection findings

Compliance & Records

  • Maintain digital records for compliance

  • Generate inspection reports automatically

  • Access complete inspection history anytime

Simplify Equipment Availability Planning

Streamline your equipment scheduling and avoid conflicts with our comprehensive planning tools.

Live Inventory View

Real-time asset availability across all locations and job sites.

Hold/Reserve Options

Future job scheduling with equipment reservation capabilities.

Return Forecasts

Plan operations based on upcoming equipment returns.

Booking Clarity

Avoid conflicts and surprises with transparent scheduling.

Intelligent Resource Allocation

PREXA365's planning tools help you maximize equipment utilization while preventing double-bookings and scheduling conflicts.

  • Drag-and-drop visual scheduling interface

  • Conflict detection and resolution

  • Automated notifications for schedule changes

Planning Dashboard

Equipment Utilization 78%
Scheduled Maintenance 12%
Available Equipment 10%

Analytics

Use built-in reports to make data-driven decisions about your equipment fleet.

Equipment analytics dashboard showing performance metrics

Analyze Performance & Maintenance Costs

Identify Low-Yield Assets

Spot underperforming equipment and make informed replacement decisions.

Track Service Frequency

Monitor maintenance patterns to optimize service schedules and reduce downtime.

Compare Asset Utilization

Analyze usage by location or equipment type to balance your fleet distribution.

Optimize ROI Decisions

Make data-backed investment choices for equipment purchases and retirements.

Why PREXA365?

Built on a foundation of reliability, scalability, and ease of use for equipment rental operations.

Microsoft Dynamics Foundation

Built on enterprise-grade technology you can trust.

Cloud-Based & Mobile-Friendly

Access your data anywhere, from any device.

Seamless Integration

Works with Outlook, Teams, Excel, and more.

Scalable for Any Fleet Size

From small operations to enterprise fleets.

Easy Onboarding & Full Support

Dedicated implementation team and ongoing technical support to ensure your success.

PREXA365 dashboard interface

Industry-Specific Solution

PREXA365 is specifically designed for equipment rental companies, with features that address the unique challenges of managing rental fleets, maintenance schedules, and customer relationships.

One Platform. Total Equipment Control.

Take control of your equipment fleet with PREXA365's comprehensive management solution. Streamline operations, reduce downtime, and maximize ROI.

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Trusted by 500+ equipment rental companies

PREXA365 dashboard interface